Remove Section Breaks from a Merged Document

When you mail merge a form letter, each letter is put into a separate section in Microsoft Word. If the form letter contains a page number, each section automatically starts its page numbering at "1," so all pages end up numbered as page 1.

If you want the pages to be numbered consecutively, you need to remove all of the section breaks (^b in Word) and replace them with a manual page break (^m in Word).

In the Main Mail Merge Document

1. Create a header or footer with a Page number
2. Perform the merge

In the Merged Document

1. Click Edit, Replace
2. In the "Find What" box, type: ^b
3. In the "Replace With" box, type: ^m
4. Click "Replace All" [a box will appear indicating the number of replacements]
5. Click OK
6. Click CLOSE

First Choice/Your Choice packs tips like these into their computer training programs throughout the Chicago area. For timely assistance with individual questions, the Help, I'm Stuck application support program is available nationwide.

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